Privacy Notice (How we use pupil information)
Gearies Primary School is based at Waremead Road, Gants Hill, Ilford, Essex IG2 6TF. As a public authority, the School has appointed Fiona Alderman as Data Protection Officer.
Personal information (such as name, unique pupil number and address)
Special category information (such as ethnicity, language, nationality, country of birth, free school meal eligibility and medical information)
Attendance information (such as sessions attended, number of absences and absence reasons)
Special Educational Needs (SEN) information
Data is processed in manual and electronic formats. All feasible security measures are in place for both formats through school policies and technical measures.
Some of the reasons why we collect information is :
to support pupil learning
to monitor and report on pupil progress
to provide appropriate pastoral care
to assess the quality of our services
to enhance communication
to improve administration systems
to support fundraising activities
to comply with the law regarding data sharing
We hold pupil data for as long as is necessary to provide a service or in line with statutory guidelines.
We share pupil information with:
schools that pupil’s attend after leaving us
our local authority
the Department for Education (DfE)
support services such as the NHS, SEN Support services
the school caterer
organisations who provide a service to us such as online payments, communication tools
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so. We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
conducting research or analysis
providing information, advice or guidance
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
who is requesting the data
the purpose for which it is required
the level and sensitivity of data requested: and
the arrangements in place to store and handle the data
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
To contact DfE: https://www.gov.uk/contact-dfe
Under the General Data Protection Regulations and Data Protection legislation, parents and pupils have the right to request access to information about them that we hold. Additionally, the Education Act 1996 allows parent’s the right to access most of their child’s education records. If you wish to request a copy of your data, please submit it in writing/email to the school’s Data Protection Officer. Please include enough information to enable us to identify you and search for appropriate data.
You also have the right to:
object to processing of personal data that is likely to cause, or is causing, damage or distress
prevent processing for the purpose of direct marketing
object to decisions being taken by automated means
in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact our Data Protection Officer, Fiona Alderman, via the school office.